Click any amount to type or correct it. Grey numbers come from Pharma OS automatically (dispensing reports, end-of-day reports, scanned invoices, repeating costs); a number you type for a month replaces the automatic one for that line.
Utility, phone, rent or insurance bill, payroll report (ADP, Paychex), POS monthly report, card processing statement, PBM remittance or wholesaler statement. Pharma OS reads the amounts and files them under the right month and line; check them in the statement.
Rent, loan payments, software and other fixed costs: enter once, filled in every month. A typed amount for a month replaces it for that month.
Purchases are not the same as cost of goods sold when stock goes up or down. Enter the inventory value at the end of a month (from a count or your pharmacy system) and the next month's cost of goods is adjusted by the change.
Scanned invoices count as Rx purchases (drug wholesalers) or front-store purchases (resale goods). Mark supply or service vendors as expenses, and ignore anything that isn't a cost.
Profit here is before income taxes, depreciation and the owner's own pay or draws. It is only as complete as what has been uploaded or typed; months missing sales, payroll or rent are flagged. Not tax or accounting advice: share it with your accountant.